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Administrative Coordinator Part time:  24 /hrs. week  Salary: $17-$19/hour    Scroll down the page for details or CLICK HERE

Preservation Project Coordinator Part-Time:  Seasonal May-Sept  Estimated 250 hours the first year, with potential to become part-time year round. Salary:  $25/hour    Application deadline:  April 30, 2024 Scroll down the page for details or CLICK HERE

Administrative Coordinator

Purpose:  To provide overall organizational operational support to further our mission and vision of preservation, interpretation, programming and adaptive-use. General duties involve support of volunteer coordination; preservation projects; programs and events; bookkeeping; graphic design and marketing.

Location:  PHSB Office at the Port Oneida Heritage Center/Olsen Farm, Sleeping Bear Dunes National Lakeshore. The schedule will have flexibility, including the possibility for some remote work during non-summer months. Casual work environment with passionate board, staff, and volunteers.

Summary:  We are seeking a self-motivated, organized and creative individual to join our team. They will be have a passion for our mission and vision; express enthusiasm and energy, to grow with us. They will have demonstrated success in planning, organizing, and implementing programs, projects or strategies. An opportunity to utilize your experience, mature skills, and initiative as well as graphic and marketing skills, and ideally, bookkeeping experience. Independent judgment and problem solving skills are required to plan, prioritize and organize diversified responsibilities. Great opportunity for recent vocational/college grad or retiree to have an impact in implementation of our mission and vision.

Responsibilities: Communication       

  • Develop and implement Social Media plan
  • Website updates
  • Submit press releases
  • Graphic design
  • Advertisements
  • Design monthly newsletters

Program and Event

  • Assist in organizing and implement events
  • Registration for online tours, classes, programs
  • Logistical assistance
  • Occasionally moves chairs and boxes for events
  • Post events and programs on community calendars                    

Admin. Support       

  • Bookkeeping – accounts payable and receivable; reconciliation
  • Mailing lists and mailings
  • Recruit, communicate with, and schedule volunteers
  • Store point of sale system; inventory; ordering; reconciling; shipping
  • Technical support
  • Development – donation entry and acknowledgements; assist with grants

Qualifications:

  • Two-four year college degree; or minimum of 2 years’ experience in required tasks or related field
  • Experienced with social media content creation and scheduling for Facebook, Instagram
  • Strong computer, verbal, and writing (and editing) and analytical skills
  • Experience with Google Suite/Workspace or Microsoft Office Suite
  • Skills in graphic design – experience with Canva, Publisher, or other related programs.
  • Website software experience – WordPress a plus
  • Willing to work flexible and extra hours including some evenings and weekends
  • Ability to juggle many tasks with equilibrium and cheerful disposition
  • Ability to work independently and as part of a team  
  • Maintain a positive attitude and friendly disposition with staff, board, and constituents
  • Excellent attention to detail
  • Knowledge of, or ability to quickly learn database management software preferred
  • Experience working with Quickbooks, a plus
  • Strong work ethic and willingness to be hands-on/on-the ground
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Vehicle, valid driver’s license and insurance for occasional errands
  • Strong interest in our national parks, historic preservation, museums, history or nonprofits a plus.

Reporting:

  • The Administrative Coordinator reports directly to the Executive Director.
  • Oversees a team of volunteer docents
  • Works collaboratively with board committees and Project Coordinator.

Organizational Responsibilities

  • Become familiar with all aspects of PHSB’s mission, projects and programs.
  • Be an ambassador for PHSB in the community and with volunteers.
  • Communicate regular updates to the Executive Director.
  • Other responsibilities the Executive Director may assign from time to time.

Other Requirements:

  • Ability for lifting light pieces of supplies or equipment up to 20 pounds
  • Ability to regularly navigate a flight of stairs.
  • Have secured local housing
  • Ability to spend majority of time at a desk on the computer.

How to Apply: Please send your cover letter, resume, writing sample, any design samples, and three professional references to Susan Pocklington, Executive Director at phsbpark@gmail.com or mail to: PHSB, P.O. Box 453, Empire, MI  49630. Please write: Administrative Coordinator in the subject line. Preserve Historic Sleeping Bear is an equal opportunity employer.

Preservation Project Coordinator  Location: PHSB Office at the Port Oneida Heritage Center/Olsen Farm, Sleeping Bear Dunes National Lakeshore. Job Type: Part-Time Hourly, Seasonal May-Sept (Weekly hours are flexible, based on project demands.) Estimated at 250 hours the first year, with potential to become part-time year round. Perfect for independent contractor, or retired or semi-retired individual. $25/hour, negotiable for right candidate. Overview: Preserve Historic Sleeping Bear, a non-profit partner organization working in close coordination with the National Park Service, is seeking a dedicated and dependable part-time Project Coordinator for the season, to contribute to the preservation, restoration and care-taking of historical structures within Sleeping Bear Dunes National Lakeshore. Reporting to the Executive Director, the ideal candidate will have a passion for historic preservation (preservation carpentry skills are a plus), experience in construction project coordination, and a hands-on approach to executing preservation projects involving carpentry, masonry, painting, window repair, landscape restoration, roofing and other trades. You will be working with and supported by an enthusiastic, hands-on staff and board of directors. Responsibilities: Project Planning and Implementation:

  • Collaborate with PHSB staff and Board to plan, estimate, schedule, and execute approximately five preservation projects this summer on historical structures including barns, farmhouses, cottages, and log cabins. Projects are located throughout Sleeping Bear Dunes National Lakeshore, including North Manitou Island.
  • In accordance with approved project plans, oversee the on-time, on-budget completion of projects with close adherence to the Secretary of Interior’s Standards for Rehabilitation.
  • Self-perform smaller maintenance, “handy-person” repair projects, including routine property management and maintenance tasks at the Olsen farm (PHSB headquarters).

Resource Management:

  • Plan, price, and procure materials within budget for projects.
  • Collaborate with Park staff on use of Park materials when appropriate.
  • Transport purchased and donated materials, tools, and equipment required.
  • Manage any contractors to ensure timely and quality completion of assigned
  • In-depth knowledge of building materials, wood species; finishes and proper use and application is preferred, along with an eagerness to learn new skills.

Volunteer Engagement:

  • Work with and supervise enthusiastic volunteers assuring quality work.
  • Provide direction and oversight to volunteer Project Leads who may be working independently on smaller projects.
  • Work with staff to schedule volunteers well in advance of projects.
  • Foster a positive work environment, providing guidance and encouragement to volunteers with varying skill levels. Participate in volunteer recognition activities.

Documentation and Reporting:

  • Maintain basic records of project activities and volunteer participation, including photographs, brief progress reports, tracking expenditures and submitting receipts.
  • Provide regular project status updates to the Executive Director.

Collaboration with National Park Service:

  • Collaborate with National Park Service staff to ensure compliance with guidelines and policies related to assigned projects.
  • Collaborate with Park staff on project implementation when needed.
  • Coordinate and navigate sensitive topics with deference, building credibility and trust with all organizations and third parties.

Safety and Compliance:

  • Implement and enforce safety protocols to ensure the well-being of all participants during preservation activities. Lead daily, pre-work safety orientation on PHSB-managed projects.
  • Ensure PHSB contractor and volunteer work is in compliance with historic preservation standards, safety requirements, and are adhering to the agreed project parameters.
  • Ensure all volunteers complete and sign NPS volunteer forms before starting work.
  • Obtain and maintain OSHA 30 safety certification. (PHSB will pay for training as needed.)

Qualifications:

  • 3-5 years experience in project coordination/management, preferably on renovation or construction projects on existing structures.
  • Training and experience in a skilled trade—carpentry preferred—especially on historic preservation and/or residential renovation projects. Knowledge of and/or experience in additional trades desirable.
  • Ability to read and interpret project drawings, if any.
  • Experience supervising volunteers desired, but not essential.
  • Ability and patience to accept, mentor, and encourage less skilled or experienced volunteers and of all backgrounds.
  • Strong organizational and communication skills.
  • Ability to work independently and collaboratively.
  • Must have own insured, reliable work vehicle suitable for transporting construction materials, including towing trailers, including PHSB’s tool trailer. (Non-commuting mileage reimbursed at nonprofit federal rate.)
  • Must have current insurance.

How to Apply: Interested candidates should submit a resume, cover letter, and references to Susan Pocklington, Executive Director at phsbpark@gmail.com. Please include “Project Coordinator Application” in the subject line. Applications will be accepted until April 30, 2024. Preserve Historic Sleeping Bear is an equal opportunity employer. ________________________________________________________